Ideal Client

There are many different “ideal clients” and identifying an ideal client is one of the major goals for all contract bookkeepers who are running their own business. 

Junior Bookkeepers who are starting out in the bookkeeping industry can’t provide all bookkeeping services because they don’t have the training, qualifications and experience to do them. The bookkeeping industry is regulated so tasks like BAS Services can only be performed by Registered BAS Agents or Accountants. 

Here we will explore some typical bookkeeping clients. 

1. End of Month Reconciliation & Closely Held Employee

  • Business Structure: Company Pty Ltd
  • Employee: 1 employee (director)
  • Transactions per month: 40-60
  • Bank Accounts: 2
  • Credit Cards: 1 Amex
  • Daily Data Entry: No
  • Weekly Credit Management: No
  • End of Month Reconciling: Yes
  • Pay Runs: Yes, fortnightly
  • BAS & Superannuation: Y, Quarterly
  • Accounting Software: Xero
  • Receipt Capture: Yes, Hubdoc

See why the owner is looking for a bookkeeper

2. Catering Business, Catch-up, Rescue Bookkeeping

  • Business Structure: Sole Trader
  • Employee: 3 employee (director + 2 casuals)
  • Transactions per month: 120
  • Bank Accounts: 2 (CBA & Stripe)
  • Credit Cards: 1 (linked to CBA Account)
  • Daily Data Entry: Yes, catch up only
  • Weekly Credit Management: No
  • End of Month Reconciling: Yes
  • Pay Runs: Yes, weekly
  • BAS & Superannuation: N, Accountant Does
  • Accounting Software: QuickBooks Online
  • Receipt Capture: No,

Notes: This business is NOT compliant with their ATO lodgements and tax payments

See why the business owner is looking for a bookkeeper

3. Chicken Shop

  • Business Structure: Company Pty Ltd
  • Employee: 3 employee (director + 2 full time staff)
  • Transactions per month: 250
  • Bank Accounts: 2 
  • Credit Cards: 1 
  • Daily Data Entry: Yes
  • Weekly Credit Management: No
  • End of Month Reconciling: Yes
  • Pay Runs: Yes, weekly
  • BAS & Superannuation: Y, They have a BAS Agent
  • Accounting Software: MYOB Business Essentials 
  • Receipt Capture: No,

IT Contractor & Telephone System Installer

  • Business Structure: Discretionary Trust 
  • Employee: 3 employee (director, 1 office assistant + 2 contractors)
  • Transactions per month: 120
  • Bank Accounts: 2 
  • Credit Cards: 3 (each contractor & director has one)
  • Daily Data Entry: Yes
  • Weekly Credit Management: Yes
  • End of Month Reconciling: Yes
  • Pay Runs: Yes, weekly
  • BAS & Superannuation: Y, Accountant
  • Accounting Software: MYOB AccountRight 
  • Receipt Capture: Yes, but don’t use it (exploring Dext)